March 19, 2024 Regular Board Meeting

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington 98292

March 19, 2024 6:00 PM

MINUTES

CALL TO ORDER 
Board President Al Schreiber called the meeting to order at 6:00 p.m.

ROLL CALL
Board Members Present: Al Schreiber, Charlotte Murry, Miranda Evans, Betsy Foster, Steve King
Student Advisors Present: Grace Pacheco, Bee Hartell

FLAG SALUTE
Board President Al Schreiber led the Pledge of Allegiance.

APPROVAL OF AGENDA
Director Charlotte Murry moved to approve the Agenda for the March 19, 2024 Regular Board Meeting, seconded by Director Miranda Evans.

Aye: Al Schreiber, Charlotte Murry, Miranda Evans, Betsy Foster, Steve King

Passed-Unanimously

APPROVAL OF MINUTES
March 5, 2024 Regular Board Meeting

Director Miranda Evans moved to approve the Minutes for the March 5, 2024 Regular Board Meeting, seconded by Director Charlotte Murry.

Aye: Al Schreiber, Charlotte Murry, Miranda Evans, Betsy Foster, Steve King

Passed-Unanimously

SUPERINTENDENT'S REPORTS

1. Donations: Dr. Deborah Rumbaugh
Student Advisors Grace Pacheco and Bee Hartell presented the donations. Superintendent Rumbaugh expressed her appreciation for the donations, noting that she and Board President Schreiber will send thank you letters on behalf of the Board.

2. Cedarhome Elementary School Report and Shining Star Recognition: Kimberly Caldwell
a. Principal Kimberly Caldwell presented a detailed overview of Cedarhome Elementary School's Annual Action Plan (AAP) goals for students in Math, Multi-Tiered System of Support (MTSS), and Literacy goals. Principal Caldwell highlighted student data in math, comparing Fall and Winter progress by grade level. Questions followed.

b. Shining Star Recognition
Student Anya Gavrish was honored as Cedarhome Elementary School's Shining Star by the School Board and staff. Principal Caldwell shared the criteria for selection and Anya's attributes as a Shining Star. A certificate and sponsor gift from Heritage Bank were presented and pictures were taken. Anya placed a star with her name on it on the "Wall of Shining Stars" on the Board Room wall.

3. Lincoln Hill High School/Lincoln Academy/Saratoga Shining Star Recognition: Ryan Pike
Principal Ryan Pike honored two Shining Stars from the Church Creek Campus. Lincoln Hill High School student, Nicole Jacobsen, and Lincoln Academy student, Cooper Landucci, were honored as Shining Star recipients by the School Board and staff. Principal Pike shared the criteria for selection as well as Nicole and Cooper's attributes as a Shining Stars. Certificates and sponsor gifts from Heritage Bank were presented and pictures were taken. Nicole and Cooper each placed a star with their name on it on the "Wall of Shining Stars" on the Board Room wall.

4. Enrollment Report: Dr. Deborah Rumbaugh
Superintendent Rumbaugh presented the enrollment report noting that enrollment was steady from this time from the previous year. 

5. Risk Management Program Status Report (Policy 6500): Ruth Floyd
Executive Director of Business Services, Ruth Floyd, provided an annual report to the Board on risk management services, training, and reporting processes. Ms. Floyd's report included claims and investigations information as well as safety and security strategies in place. Discussion followed.

CONSENT AGENDA

President Schreiber offered those in attendance and board members an opportunity to speak to any items on the Consent Agenda. Director Murry pulled Consent Item #6, Winter Building Restoration Costs, for discussion. There being no further comment, Director Charlotte Murry moved to approve Consent Agenda Items 1 through 5 and 7 through 8; seconded by Director Steve King.

Aye: Al Schreiber, Charlotte Murry, Miranda Evans, Betsy Foster, Steve King

Passed-Unanimously

1. Approve the Donations

2. Approve the Stanwood High School Field trips as follows:

3. Approve the Second Reading, to Retire Revised Policy 5221 Part-Time Staff

4. Approve the Procurement Card Program through US Bank

5. Approve the McKinstry Proposal to provide Clean Buildings Compliance Program Management Services

6. Approve the Winter Building Restoration Costs

7. Approve the Personnel Report for March 19, 2024

8. Approve the Bills and Payroll

DISCUSSION

Director Murry asked for more information on additional costs associated with Consent Item #6. Deputy Superintendent Ryan Ovenell clarified the additional mitigation and restoration costs in excess of the estimated costs approved by the Board at the February 6, 2024 Regular Board Meeting. Mr. Ovenell reported that mitigation and restoration costs are nearing $300,000. Discussion followed.

Director Charlotte Murry moved to approve Consent Item #6, Winter Building Restoration Costs; seconded by Director Steve King.

Aye: Al Schreiber, Charlotte Murry, Miranda Evans, Betsy Foster, Steve King

Passed-Unanimously

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit online requests using the PUBLIC COMMENT link or email [email protected] two hours prior to the board meeting start time. For those attending the meeting in person, request forms are available in the boardroom for submission prior to the meeting start time. Citizens who wish to provide documents to board members will hand them to the Recording Secretary for distribution after the meeting. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name for the record and will be allowed three minutes to speak.

There was no public comment.

TOPICS SCHEDULED FOR SCHOOL BOARD DISCUSSION

1. First Reading, Revised Policy 6500 Risk Management
The Board did not have any questions regarding revised Policy 6500 and moved the policy forward for a second reading.
2. First Reading, Revised Policy 6212 Procurement and Charge Cards
The Board did not have any questions regarding revised Policy 6212 and moved the policy forward for a second reading.

STUDENT ADVISOR REPORTS ON SCHOOL BUSINESS

Bee Hartell, Lincoln Hill High School, reported on upcoming events which include: Student Council meeting on March 25th, possible addition of a suggestion box for comments and concerns, early release on March 27-29, and a Pancake Breakfast which will take place after Spring Break. 

Grace Pacheco, Stanwood High School, reported on upcoming events which include: an update on the annual Care Week, April 9 Talent Show, upcoming ASB elections, Spartan Olympics in May, and Prom on May 3. Grace also reported on a successful pep assembly that took place on March 15. 

BOARD DIRECTOR REPORTS ON BUSINESS CONDUCTED (CFAC, CBAC, Listening Sessions, School Visits)

Director King reported that he attended the Cinderella production at Stanwood High School as well as a choir concert. He also had a follow-up meeting with the CTE Director and Dr. Rumbaugh at Stanwood High School to discuss the CTE programs. 

Director Foster shared that she has been focusing on studying state polices and revisions as well as  WSSDA's (Washington State School Director Association) positions on the policies and revisions in preparation for an upcoming meeting. 

Director Evans' comments included that she attended the Cinderella production at Stanwood High School, as well as a track meet. Director Evans shared that there are two upcoming CFAC meetings where the group will be touring some of the district facilities.

Director Murry shared that she also attended the Cinderella production at Stanwood High School, a WSSDA Resolution Committee meeting, as well as a bill signing at the Tulalip Tribe to help tribal students get into trade apprenticeship programs. Director Murry also provided a legislative budget update. 

Director Schreiber expressed his congratulations to the students who received the Shining Start recognition. Additional comments included: he attended a Choir Festival as well as the Fentanyl and Opioid Awareness Night held in the Performing Arts Center, noting this was recorded for those unable to attend in person. Director Schreiber stated he also attended the Cinderella production at Stanwood High School, track events, and a choir concert. 

Director Evans also reminded everyone to please take the Community Survey which is open until the end of March. This is available on the district website.

ADJOURN

President Schreiber adjourned the meeting at 6:55 p.m. and announced the room would be reconfigured for the Board Study Session to follow.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS


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President


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Vice President


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Director


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Director   


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Director                                                                                                                             

Attest:

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Deborah Rumbaugh, Ed.D.

Secretary to the Board