September 1, 2020 Regular Meeting Minutes

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington 98292

September 1, 2020

MINUTES

CALL TO ORDER

President Natalie Hagglund called the meeting to order at 1:00 PM. President Hagglund stated that the statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.8 have been extended, including that boards conduct meetings remotely and not in person; therefore, the September 1, 2020 Regular Board Meeting will be held using the Zoom platform.

You are invited to a Zoom webinar.
When: Sep 1, 2020 01:00 PM Pacific Time (US and Canada)
Topic: September 1, 2020 Regular Board Meeting

Please click the link below to join the webinar:
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ROLL CALL
Board members present: Natalie Hagglund, Ken Christoferson, Charlotte Murry, Miranda Evans, Al Schreiber

Natalie Hagglund announced votes will be taken by oral roll call; public comment will be accepted with regard to items 1 through 11 on the Consent Agenda; and public comment will be taken during the Public Comment portion of the agenda, for those who signed up.

FLAG SALUTE
Natalie Hagglund led the Pledge of Allegiance.

APPROVAL OF AGENDA
Al Schreiber motioned to approve the Agenda for the September 1, 2020 Regular Board Meeting. Miranda Evans seconded the motion.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

APPROVAL OF MINUTES
August 18, 2020 Regular Board Meeting
Ken Christoferson motioned to approve the Minutes for the August 18, 2020 Regular Board Meeting. Al Schreiber seconded the motion.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

August 25, 2020 Special Meeting (Study Session)
Al Schreiber motioned to approve the agenda for the August 25, 2020 Special Meeting Study Session. Miranda Evans seconded the motion.

Aye: Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund
Abstain: Al Schreiber


Passed

SUPERINTENDENT'S REPORT
1. Capital Projects Update - Gary Platt, Liz Jamieson, Vicki Cargile
Liz Jamieson, Capital Projects Director, provided an update on the new Stanwood High School, reviewing the progress on interior and exterior finishes, north courtyard and south parking lot site work, and move-in and demolition schedules. Ms. Jamieson noted the building will be substantially complete in early November 2020 and students will move into their new school when they return from winter break.

Vicki Cargile, Capital Projects Construction Manager, provided an update on the new Church Creek Campus (CCC) and Maintenance & Technology Center (MTC), reviewing the interior and exterior finishes, site work and schedules. CCC building occupancy occurred late August; MTC, July 24.

2. Staffing Update - Maurene Stanton, Dan Johnston

Maurene Stanton, Human Resources Executive Director (Classified Staff), reported that five positions have been furloughed (custodial and security); 41 out of approximately 300 classified staff have volunteered to be furloughed, if it becomes necessary; of approximately 140 to 150 para educators, 26 are not yet placed and there are 17 positions to fill. Ms. Stanton added HR is working through the para positions and filling in order of seniority while recognizing when the district moves to Step 2, original positions will come back. Ms. Stanton shared professional development for paras has included Character Strong, Seesaw, and Google Classroom and Google Meet trainings. Two daycare liaison para positions have been created and these individuals will work with daycare staff to make sure they are familiar with accessing Google Classroom and Google Meet and to assist with tracking student attendance.

Dan Johnston, Human Resources Executive Director (Certificated Staff), reported there have been grade level and school position shifts of certificated staff to meet the needs of schools, including four cert staff shifting to Saratoga to meet increased enrollment. Mr. Johnston reported the overall reduction of approximately 4.9 certificated staff has been absorbed through resignations, retirements and leaves. Mr. Johnston shared Kindergarten is the first group to be brought back and there has been no difficulty with teachers stepping into in-person roles.

CONSENT AGENDA

Natalie Hagglund asked board members if there were any items on the Consent Agenda they wished to pull or discuss. Being none, Natalie Hagglund announced any public who would like to speak to items on the Consent Agenda could do so. President Hagglund reviewed the zoom features to allow public speaking. There were no comments.

Ken Christoferson motioned to approve the Consent Agenda for the September 1, 2020 Regular Meeting. Miranda Evans seconded the motion.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund

Passed - Unanimously

1. Approval of the First Reading of the Retirement of Board Policy 3144 Release of Information Concerning Student Sexual and Kidnapping Offenders. That the Board approves the First Reading of the Retirement of Board Policy 3144 Release of Information Concerning Student Sexual and Kidnapping Offenders, dated September 1, 2020. (MS)

2. Approval of the First Reading of the Retirement of Board Policy 4314 Notification of Threats of Violence or Harm. That the Board approves the Retirement of Board Policy 4314 Notification of Threats of Violence or Harm, dated September 1, 2020. (MS)

3. Approval of the First Reading of Revised Policy 3143 Notification and Dissemination of Information About Student Offenses and Notification of Threats of Violence or Harm. That the Board approves the First Reading of Revised Policy 3143 Notification and Dissemination of Information About Student Offenses and Notification of Threats of Violence or Harm, dated September 1, 2020. (MS)

4. Approval of the First Reading of Revised Policy 3510 Associated Student Bodies. That the Board approves the First Reading of Revised Policy 3510 Associated Student Bodies, dated September 1, 2020. (SL)

5. Approval of the First Reading of Revised Policy 6112 Rental or Lease of District Real Property. That the Board approves the First Reading of Revised Policy 6112 Rental or Lease of District Real Property, dated September 1, 2020. (SL)

6. Approval of the Office of Systems and School Support (OSSI) School Improvement Plan for Lincoln Academy for the 2020-2021 School Year. That the board approves the Office of Systems and School Support (OSSI) School Improvement Plan for Lincoln Academy for the 2020-2021 School Year, dated September 1, 2020. (RO)

7. Approval of the Contract with Salish Sea Deaf School for Educational Support Services for 2020-2021 School Year. That the Board approves the Contract with Salish Sea Deaf School for Educational Support Services for the 2020-2021 School Year, dated September 1, 2020. (RH)

8. Adopt Resolution 2020/2021-001 Reduction in Program/Furloughs/Layoffs. That the Board approves the adoption of Resolution 2020/2021-001 Reduction in Program/Furloughs/Layoffs, dated September 1, 2020. (MS)

9. Approval of the Letter of Agreement with the Public School Employees of Stanwood-Camano related to the Assignment of Bus Routes. That the Board approves the Letter of Agreement with the Public School Employees of Stanwood-Camano related to the Assignment of Bus Routes, dated September 1, 2020. (MS)

10. Approval of Contract Amendment No. 7, McGranahan Architects, Maintenance and Transportation Center - Design of Cladding and Roofing. That the Board approves the Contract Amendment No. 7, McGranahan Architects, Maintenance and Transportation Center - Design of Cladding and Roofing, dated September 1, 2020. (GP)

11. Approval of the Stanwood High School Change Order No. 31 regarding the Distributed Antenna System (DAS). That the Board approves the Stanwood High School Change Order No. 31 regarding the Distributed Antenna System (DAS), dated September 1, 2020. (GP)

12. Approval of the Personnel Consent Agenda. That the Board approves the Personnel Consent Agenda, including certificated/classified new hires, resignations, leave requests, retirements, and travel, dated September 1, 2020. (MS)

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit their request to speak along with their comment topic by clicking on the link PUBLIC COMMENT or by emailing chansen@stanwood.wednet.edu two hours prior to the board meeting start time. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name and address for the record and will be allowed three minutes to speak. If you are attending the zoom meeting via phone, please include the phone number you will be calling from in your email or Public Commentrequest so we can locate you in the attendee group and enable the speaking function.

Questions or comments submitted past the two-hour window will be shared with the Board after the meeting and a response, if appropriate, will be provided by Administration.

No public comment.

ITEMS BROUGHT UP BY BOARD MEMBERS
Al Schreiber’s comments included appreciation to staff for all they are doing under the circumstances, adding he wonders if there have been any updates from the county health officer; questioning whether the district has built big enough for an increase in the Alternative Learning Program; and wishing everyone the best as the district works toward giving students the best possible education.

Charlotte Murry thanked staff for their efforts to make the reopening of school as successful as possible. Director Murry shared about her recent visit to the high school for the drive through, adding it went smoothly and was nice to see. Director Murry commented there are a lot of kids who can’t wait to be back in the classroom but under the circumstances she feels the district is doing a good job of accommodating as much as possible.

Ken Christoferson’s comments included thanking everyone for being as flexible as possible going into this school year and noting this is a tough time, especially for younger students who have not had an opportunity to be in the buildings. Director Christoferson shared he continues to receive comments from people about the difficulty in dealing with scheduling, adding he trusts and appreciates that district staff is doing everything they can to work with families to ensure parents can provide the best opportunity possible for their kids, given their work schedules.

Miranda Evans thanked staff for the reopening work that has been accomplished during a busy time of zoom meetings, distributing information, and organizing pick-ups. Director Evans thanked the community for their patience as everyone tries to figure this out together and make the best of a difficult situation. Director Evans appreciates the communication that is happening in order to stay in front of everything, adding it is helps everyone.  

Jean Shumate commented she looks forward to the first day of school and thanked staff for their hard work. Superintendent Shumate addressed Al Schreiber’s question regarding updates from the county health officer. She responded that superintendents are meeting with Dr. Spitters next week and every two weeks thereafter to review metrics and receive guidance. Superintendent Shumate stated she will keep the Board informed. Superintendent Shumate thanked the community for their understanding and support during this tough time.

Natalie Hagglund shared a quote, “A comfort zone is a beautiful place but nothing ever grows there.” Director Hagglund added we are definitely not in our comfort zone so the best thing we can do is grow; she expressed appreciation to students and families and the way they are going to grow this year

ADJOURNMENT
Natalie Hagglund adjourned the meeting at 1:29 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS


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President


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Vice President


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Director


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Director   


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Director                                                                                                                             

Attest:

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Jean Shumate, Ed.D.

Secretary to the Board