September 15, 2020 Regular Meeting Minutes

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration and Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington 98292

September 15, 2020 - 6:00 PM
MINUTES


CALL TO ORDER
Board President Natalie Hagglund called the meeting to order at 6:00 PM. President Hagglund announced the statutory waivers/suspensions of the Open Public Meeting Act (OPMA) cited in the Governor's Proclamation 20-28.9 have been extended, including that boards conduct meetings remotely and not in person; therefore, the September 15, 2020 Regular Board Meeting will be held using the Zoom platform.

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When: Sep 15, 2020 06:00 PM Pacific Time (US and Canada)
Topic: September 15, 2020 Stanwood-Camano S.D. Regular Board Meeting

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ROLL CALL
Board Members present: Natalie Hagglund, Ken Christoferson, Charlotte Murry, Miranda Evans, Al Schreiber.
Student Advisors present: Andrew Norton and Kiki Ruljancich

FLAG SALUTE
Natalie Hagglund led the Pledge of Allegiance.

Natalie Hagglund announced voting would be taken by oral roll call.

APPROVAL OF AGENDA
Charlotte Murry motioned to approve the Agenda for the September 15, 2020 Regular Board Meeting. Al Schreiber seconded the motion.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund.

Passed - Unanimously

STUDENT ADVISOR OATH OF OFFICE
Natalie Hagglund administered the Oath of Office to 2020-2021 Student Advisors Andrew Norton and Kiki Ruljancich; she congratulated and welcomed both.

1. Andrew Norton, Stanwood High School
2.
Kiki Ruljancich, Lincoln Hill High School

APPROVAL OF MINUTES
September 1, 2020, Regular Meeting Minutes

Ken Christoferson motioned to approve the Minutes for the September 1, 2020 Regular Board Meeting. Al Schreiber seconded the motion.


Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans, Natalie Hagglund.

Passed - Unanimously

SUPERINTENDENT’S REPORT
1. Letter of Achievement - School Bus Annual Inspection - Jean Shumate and Lisa Orton

Superintendent Jean Shumate presented a Letter of Achievement from the Office of Superintendent of Public Instruction (OSPI) and the Washington State Patrol commending the district for exceptional bus safety inspection results. Lisa Orton provided background on what bus inspections entail and extended appreciation to the transportation team for their work to keep buses safe for students.

2. Equity Leadership Team - Maurene Stanton

Maurene Stanton provided an update on work that has been done with Cultures Connecting, a consulting group that provides professional development and recommendations to organizations on working effectively across cultures. Ms. Stanton shared about forming of the district’s Equity Leadership Team, consisting of parents, teachers, classified staff, and principals, and outlined team goals. The group has had their first meeting and will meet next on October 7th.  

3. Enrollment - Steve Lidgard

Steve Lidgard, Executive Director of Business Services, presented the Monthly Enrollment Report. Full Time Equivalent (FTE) student enrollment for September is 4424.14; 211.86 below what was budgeted for spring. Mr. Lidgard walked the board through individual school counts. Mr. Lidgard shared he is monitoring bulletins from OSPI regarding WAC rule changes to allow for a longer time period for student participation prior to reporting enrollment, adding the September enrollment count is fluid and will most likely change.

4. Update on Reopening School  - Jean Shumate

Jean Shumate provided an overview of operations on the first days of school which included screening protocols, social distancing, classroom readiness, and transportation. Superintendent Shumate shared about visiting the first days of hybrid kindergarten and noted students were doing well with social distancing, were engaged in the classroom, and adapting well to technology. Dr. Shumate commented McKinney-Vento, English Learner, foster, and non-internet students were brought in this week and acknowledged staff for their work on a coordinated effort to ensure everything went smoothly. Dr. Shumate shared a timeline for moving into Step 2 of the 4 Step phase-in process, based on improved metrics and recommendations from Dr. Spitters and the health district.

CONSENT AGENDA

Natalie Hagglund asked if there were any items the board wished to pull or discuss. Ken Christoferson requested to pull Bills and Payroll.

Natalie Hagglund called for public comment with regard to the Consent Agenda. There was no comments.

Natalie Hagglund asked for a motion to approve Consent Agenda items 1 through 9. Al Schreiber motioned to approve Consent Agenda items 1 through 9; seconded by Miranda Evans.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans and Natalie Hagglund.

Passed – Unanimously

Ken Christoferson stated his request to remove Bills and Payroll is regarding voucher 231695 payable to Stanwood-Redi Mix.

Natalie Hagglund asked for a motion to approve Bills and Payroll, excluding voucher 231695 payable to Stanwood Redi Mix. Miranda Evans motioned to approve Bills and Payroll, excluding voucher 231695; seconded by Al Schreiber.

Aye: Al Schreiber, Charlotte Murry, Ken Christoferson, Miranda Evans and Natalie Hagglund.

Passed – Unanimously

Natalie Hagglund asked for a motion to approve voucher 231695, payable to Stanwood Redi-Mix. Charlotte Murry motioned to approve voucher 231695; seconded by Al Schreiber.

Aye: Al Schreiber, Charlotte Murry, Miranda Evans, Natalie Hagglund

Abstain: Ken Christoferson

Passed

1. Approval of the First Reading of Revised Policy 3120 Enrollment. That the Board approves the First Reading of Revised Policy 3120 Enrollment, dated September 15, 2020. (LS)

2. Approval of the First Reading of Revised Policy 3122 Excused and Unexcused Absences. That the Board approves the First Reading of Revised Policy 3122 Excused and Unexcused Absences, dated September 15, 2020. (LS)

3. Approval of the Second Reading of the Retirement of Board Policy 4314 Notification of Threats of Violence or Harm. That the Board approves the Second Reading of the Retirement of Board Policy 4314 Notification of Threats of Violence or Harm, dated September 15, 2020. (MS)

4. Approval of the Second Reading of the Retirement of Board Policy 3144 Release of Information Concerning Student Sexual and Kidnapping Offenders. That the Board approves the Second Reading of the Retirement of Board Policy 3144 Release of Information Concerning Student Sexual and Kidnapping Offenders, dated September 15, 2020. (MS)

5. Approval of the  Second Reading of Revised Policy 3143 Notification and Dissemination of Information About Student Offenses and Notification of Threats of Violence or Harm.  That the Board approves the Second Reading of Revised Policy 3143 Notification and Dissemination of Information About Student Offenses and Notification of Threats of Violence or Harm, dated September 15, 2020. (MS)

6. Approval of the Second Reading of Revised Policy 3510 Associated Student Bodies. That the Board approves the Second Reading of Revised Policy 3510 Associated Student Bodies, dated September 15, 2020. (SL)

7. Approval of the Second Reading of Revised Policy 6112 Rental or Lease of District Real Property. That the Board approves the Second Reading of Revised Policy 6112 Rental or Lease of District Real Property, dated September 15, 2020. (SL)

8. Approval to adopt Resolution No. 2020/2021-002 District Reopening and Suspension of Policy. That the Board approves the adoption of Resolution No. 2020/2021-002 District Reopening and Suspension of Policy, dated September 15, 2020. (JS)

9. Approval of the Personnel Consent Agenda.  That the Board approves the Personnel Consent Agenda, including certificated/classified new hires, resignations, leave requests, retirements, and travel, dated September 15, 2020.  (MS)

10. Approval of Bills and Payroll.  That the Board approves Bills and Payroll, dated September 15, 2020. (SL)

PUBLIC COMMENT 6:30 PM
Citizens wishing to address the Board are asked to submit their request to speak two hours prior to the board meeting start time. Click on the link PUBLIC COMMENT or email chansen@stanwood.wednet.edu to submit your request; please include your comment topic. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name and address for the record and will be allowed three minutes to speak. If you are attending the zoom meeting via phone, please include the phone number you will be calling from in your email or Public Comment request so we can locate you in the attendee group and enable the speaking function.
There was no public comment

STUDENT ADVISOR REPORTS 6:40 PM

Student Advisors Andrew Norton and Kiki Ruljancich shared how they were selected by their respective schools to serve as student advisors.

Andrew Norton, Stanwood High School, reported plans are in progress for a virtual Welcome Back Assembly; small groups who are organizing school events are able to go into the building and are using social distancing; students are working on the Student Senate agenda for their first virtual meeting at the end of the month; and he has heard positive feedback from students regarding online learning.

Kiki Ruljancich, Lincoln Hill High School, reported small groups of students are using the new building, including those with no internet access and those who are homeless or having issues at home; a back to school video is in the works with teachers and seniors welcoming students; and, elections for class officers will take place this month using google forms.

ITEMS BROUGHT UP BY BOARD MEMBERS 6:50 PM

Al Schreiber shared he misses seeing student on the first day; expressed appreciation to staff for all they are doing to get the year off to a smooth start; and thanked Ryan Ovenell for his work with Lincoln High, Lincoln Academy and Saratoga as they experience an increase in enrollment.

Charlotte Murry’s comments included appreciation to administration, teachers and classified staff for all they are doing to make everything work with minimal issues; she is happy the district is able to utilize some of the new space; and she’s heard positive comments about kindergarten coming back to school.  

Ken Christoferson’s comments included welcoming student advisors; expressing gratitude to the transportation staff for a tradition of quality inspection reports and safe transportation for kids; and appreciation to staff for making things work. Director Christoferson noted that while he’s heard from people in the community who are frustrated (reopening), he's also heard that, although they don't like it, it’s the best it can be. Director Christoferson expressed appreciation for everyone’s efforts and efforts going forward.

Miranda Evans shared distance learning has been going well for her family and she appreciates the responsiveness of schools to questions. Additional comments included appreciation for the bus safety achievement; looking forward to getting back to some form of normal; and, thanking all for doing a good job and making the best of what we have.

Natalie Hagglund shared she has talked with other districts who have not prioritized kindergarten and special student populations and she feels fortunate to be in a district that has. Director Hagglund shared a quote from Greg Kincaid, “No matter how much falls on us, we keep plowing ahead. That’s the only way to keep the roads clear.” Director Hagglund shared she is grateful for everyone in the district and community who continue to pave the way for kids to be successful.

ADJOURNMENT
Natalie Hagglund adjourned the meeting at 6:53 PM.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Jean Shumate, Ed.D.
Secretary to the Board